Academic Records Manager

Arizona College of Nursing is a rapidly growing nursing school that transforms people’s lives by preparing them for careers in nursing and improving communities through the care its graduates provide.  As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor’s in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to help communities overcome the chronic, well-known, and increasing nursing shortage.  Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor’s prepared nurses are needed.  

Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values:

Passion: We love helping others succeed.

Excellence: We strive to be the best.

Adaptability: We learn, in part, by trying new ideas.

Accountability: Adapt We own our results.

Integrity: We do the right thing.

The Academic Records Manager is a working leadership role and responsibilities evolve as the campus grows. They work closely with the campus leadership team to build optimal class schedules, manage the assignment of courses, and guide students through status changes.

Essential responsibilities:

• Planning and forecasting
• Routinely update records and forecast models to manage the flow of students into general education, progression to core nursing, and progression through core nursing.
• Plan, assemble, and disseminate schedules for all student cohorts for each new session and semester, timely and accurately.
• Calculate textbook and student supply needs and ensure timely fulfillment and distribution of textbooks and student supplies for all courses.
• Analytics and reporting
• Audit student academic progress in general education and proactively affirm each student has met the requirements to progress to core nursing.
• Maintain student information, including entering data into systems, reporting, and analyzing data, and ensuring accuracy and completeness of data; record details related to Last Date of Attendance and Health and Safety Orientation completion.
• Student services
• Provide prompt and friendly service to students, arrive on time, and maintain consistent attendance.
• Assist current and prospective students with changes in status, troubleshoot issues and concerns, assist students with accurate completion of required documentation, and refer complex cases to the appropriate dean.
• Maintain accurate and complete student files.
• Respond to student, colleague, and/or community inquiries, within scope and refer inquiries appropriately.
• Participate in campus events and assist with the organization and execution of events as needed.

At Arizona College of Nursing, we believe in a collaborative approach where all colleagues work together towards our shared goals. It's important to note that this list doesn't cover everything you'll be asked to do or need to do. We value adaptability and flexibility as we grow and evolve as an organization.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

Must have:

• Bachelor’s degree or equivalent skills and experience.
• Two or more years’ experience in a role with frequent customer contact.
• Data entry and database maintenance experience.
• Above average Excel skills.

Nice to have:

• Two or more years’ experience in registrar, career services, student services, or related department for a post-secondary institution.
• Proficiency in writing complex Excel formulas.
• Supervisory experience.

What We Are Offering You:

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
• Preparation for the future with a 401(k) and company match.

For consideration, only online applications will be accepted. No phone calls, please.

Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.